Pre-loading Data Into the EHR

Our EHR Project is now officially underway with the Kickoff off at our  pilot location.  There are so many tasks needed to allow the Pilot to be successful but one in particular is relatively unique to our implementation.  Most organizations have chosen to implement an EHR without preloading important data. The philosophy seems to be that care teams learn how to use the EHR through the process of entering baseline data.  We believe the EHR should be of value to our care teams from the very first day.  Entering data should be a by-product of patient care, not preparation for patient care.  

We have a major effort underway identifying what data from our paper chart and our hospital information systems should be loaded into CattailsMD before the EHR is used for patient care.  We are building interfaces that once established, will load current labs, reports, dictations, x-ray reports and links to x-ray images into CattailsMD. There are  historical labs, results and reports that will be necessary to track essential preventive and disease management services.  We will identify and load these items into CattailsMD prior to a site going live.  In addition, we will identify types of historical paper documents we will routinely scan and load into CattailsMD.  Care providers will also be able to identify those special documents unique to a patient that should be scanned and loaded.

Part of the pre-Go-Live process at each site will be to preload the current medication and allergy lists.  The more accurate the paper lists, the more accurate the initial EHR list will be.

From the very first use of CattailsMD, our clinicians will have access to all the documents and data loaded since the interfaces went live plus all the data we have preloaded.  The goal is to bring value to the EHR from the very first use. Our efforts will be  rewarded when our clinicians open a patient’s record for the very first time and have a WOW moment because they see the value of the EHR.

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